By: Samantha Purcell-Musgrave
ACK! How do I get it back!? We have bad news for you, sister; once you hit that send button on an email, there is no getting it back. Well, unless you go Mission Impossible and sneak onto the recipients computer and delete it yourself. Let’s face it, even in the movies somehow something always goes wrong. The one thing to keep in mind is that everyone is human, and mistakes do happen. However, it is all about how you handle it. Instead of closing your eyes and hoping it all goes away, here are some quick fixes that you can use the next time you make an oopsies with an email.
Wait. . .Is This for Me?
This may have already happened to you or your day is coming right around the corner; when you receive an email that is not meant for you. Technically, this isn’t your fault, but it is still your responsibility to let the original sender know that the email was sent to you as opposed to the intended recipient. You may feel that this could leave you in an awkward situation. Especially if the email ended up being a little inappropriate. A simple fix is just to shoot a quick email back saying, “I believe I received this email by mistake.”
Whoops! Wrong Person!
Stop. Breathe. Relax. Sending an email to the wrong person is not the absolute end of the world….but it sure does feel like it at the time! There is a fix to this mistake as well. The first step is to own up to your mistake. Either email, or call the recipient, to apologize and explain the mistake. To prevent this mistake from happening again, avoid putting the recipient of the email in the “To:” box until after you have written the email. This will allow you to double check the recipient before you hit the send button!
You Aren’t a Man. . .
You’ve done it. The recipient of your email magically transformed from a female into a male by time you reached the end of your message. Unfortunately, you already clicked send. Now what? Good news, the ball could be out your court on this one if the recipient has an ambiguous name. Chances are the recipient has had this happen to them before and will correct you in their response email without taking any personal offense to it. If you notice the mistake before you receive a response, you can take the proactive route and apologize for the mistake. An easy way to avoid doing this in the future is to do a quick internet search on the recipient of your email to see if you can deduct a gender from your findings.
Take a Look at This Non-Existent Attachment!
We’ve all done it, referenced to an attachment in an email that does not exist. Some email programs now have filters where if you mention that you have attached something somewhere in the body of the email, a warning will pop up that you mentioned an attachment but did not attach anything. For those who do not have that wonderful filter, an easy way to fix this mistake is to send a follow up email with the missing attachment or correct attachment if you sent the wrong one.
Have you experienced any of these, or others, before? If so, tell us all about it!
Image courtesy of Kittikun Atsawintarangkul/freedigitalphotos.net
Samantha Purcell-Musgrave is a Junior at the University of Central Florida. She is currently studying Health Services Administration and Journalism. She would like to one day become the CEO of a hospital. Once she achieves that goal, she would like to be a writer for a music magazine. Overall, Samantha would like to help foster the growth of a company into something bigger than itself. During her downtime, she likes to go to musical theater, concerts and operas. She also likes to travel, take photographs, write and spend time with her friends and family.